One portal for rent, repairs, and rent-to-own.
RoostKey collects rent online, runs maintenance end to end, and tracks owner-financed home sales with real interest-and-principal math — with a dedicated view for landlords, office staff, tenants, and maintenance.
- ACH & card via Stripe
- No merchant account needed
- Instant PDF receipts
Everything it takes to run a property
Rent, receipts, repairs, documents, and reporting — in one place, so you stop stitching together spreadsheets, banking apps, and paper ledgers.
Online rent & autopay
Tenants pay by bank transfer, card, or Cash App through Stripe — or set up autopay once and rent charges itself on the due date, with an email stating the amount before every charge. You can also allow partial payments online. Funds land in your own account and the ledger updates the moment it clears.
Instant receipts & statements
Every payment generates a PDF receipt automatically. Print a clean statement or export a full ledger in one click.
Maintenance, end to end
Tenants submit requests with photos. Staff clock in and out, log expenses with receipts, and add before/after photos — so you see the true cost of every job.
Ledgers, exports & tax reports
Per-tenant and per-property ledgers, Excel-ready CSV exports, a year-end tax report per property your accountant will actually thank you for — and Minnesota CRP exports, ready for e-Services.
Document vault
Keep leases, inspections, and insurance filed per property — with per-tenant visibility controls so people only see what they should.
Late fees, reminders & status
Late fees per lease with built-in state-law limit warnings, automated email reminders you write once — before rent is due and when it's late — and green / yellow / red status so you know where every unit stands at a glance.
Owner-financing, done properly
Selling a property on owner financing — or letting a tenant buy their home over time? RoostKey treats it like the loan it really is, not a rent line in a spreadsheet. Most property tools can't do this at all.
- Every payment splits into interest and principal, using the rate in effect on that exact date.
- Adjustable interest rates — each change is dated and never retroactive.
- A live payoff balance and full amortization schedule that recompute when the rate changes.
- The interest / principal split prints on every receipt and statement — a clean paper trail for the sale.
A tailored view for everyone in the building
Four roles, four purpose-built experiences — and each person sees only what they should, enforced on the server, not just hidden in the screen.
Landlord
Full control of the portfolio.
- Properties, units, tenants & leases
- Money in and out, with reports
- Approve, assign & close maintenance
- Set late fees, arrears interest & financing rates
Office / Secretary
Runs the day-to-day.
- Record payments & manage logins
- Handle maintenance tickets
- Print statements & exports
- No structural changes to the portfolio
Tenant
Everything in one dashboard.
- Pay online or set up autopay — instant receipts
- See their own ledger & documents
- Submit repair requests with photos
- Track a rent-to-own payoff balance
Maintenance
Mobile-first, built for the field.
- See only assigned jobs
- Tap to clock in and out
- Log expenses with receipt photos
- Add notes and before/after photos
See where every unit stands, at a glance
Every property and unit with live rent status — paid, upcoming, or overdue — the moment you sign in. No spreadsheets, no guessing.
Simple pricing that scales with you
Every plan includes online rent, receipts, maintenance, and the document vault. Grow into owner-financing and reporting when you need them.
Starter
For a handful of units.
- Up to 10 units
- Online rent, autopay & PDF receipts
- Ledgers & CSV export
- Maintenance workflow
- Document vault
Growth
For a growing portfolio.
- Up to 50 units
- Everything in Starter, plus:
- Owner-financing tracking
- Year-end tax reports
- Office / secretary logins
- Automated rent reminders & announcements
Portfolio
For large or multi-owner operations.
- Unlimited units
- Multiple landlords & shared access
- Priority support
- Onboarding help
Prices in USD. Software only — Stripe's payment-processing fees are billed separately by Stripe.
Questions, answered
Do I need a merchant account to collect rent?
No. Payments run through Stripe — you connect your own Stripe account once, and RoostKey never touches card numbers. Stripe's processing fees are separate: tenants who choose to pay by card or Cash App cover that processing cost (about 3%), and bank transfers cost a small fraction of that.
How do tenants pay?
Any way they actually pay you. Online by bank transfer (ACH), card, or Cash App Pay — with partial payments if you allow them — or recorded by hand when you're paid by cash, check, money order, Zelle, Venmo or PayPal, all landing on the same ledger. Card and Cash App payments add a processing fee of about 3%, paid by the tenant; bank transfer adds nothing. Online payments get an instant confirmation and a PDF receipt by email.
Can rent pay itself automatically?
Yes. A tenant sets up autopay once — bank transfer or card — and the month's remaining rent is charged on the due date. They get an email stating the exact amount about ten days before each charge, the charge never exceeds that notice, a failed charge is never retried (the tenant is emailed to pay manually instead), and they can turn it off any time. Only rent is ever charged automatically — never late fees.
Can RoostKey handle rent-to-own or seller financing?
Yes — it's built in. Each payment splits into interest and principal using the rate in effect on that date, and you always see the live payoff balance and a full amortization schedule. Most property-management tools can't do this at all.
Is my data secure?
Access is role-based and enforced at the database level, not just hidden in the interface. Every request checks what the signed-in user is allowed to see — tenants see only their own unit, staff see only their assigned jobs.
Can I manage several properties, or several owners?
Yes. RoostKey is multi-property from day one, and supports multiple landlords who can grant each other scoped access to their properties.
What does it cost?
See the pricing above. Your plan covers the software; Stripe's payment-processing fees are separate and billed by Stripe. On card and Cash App payments the tenant pays a processing fee of about 3%, sized to cover Stripe's cost exactly, so you still receive the full rent.
Ready to see RoostKey on your properties?
Book a walkthrough and we'll set you up with a demo tailored to your portfolio — rentals, owner-financed sales, or both.
Or email us at support@roostkey.net